SEXUAL HARASSMENT POLICY
This policy is external facing and required by the Ontario Career College branch of the
Ministry of Colleges and Universities. While intended to apply primarily to students, this
policy is applicable to anyone that is at or associated with Maple Wings Flight Centre,
including visitors, guests, contractors and all other members of the community at large.

PREAMBLE
Maple Wings Flight Centre is committed to providing all students and staff with a sexual
violence and harassment free environment, in which all persons are treated with dignity
and respect. This document represents Maple Wings Flight Centre’s policy on sexual
violence and harassment. This policy outlines training, reporting, prohibited behaviors,
the investigation process and disciplinary actions to be taken in the event of the
reporting of sexual violence or harassment.
Violence or harassment will not be tolerated from any person including staff, students
and customers. The objective of this policy is to make all parties affiliated with Maple
Wings Flight Centre aware of what constitutes sexual violence and harassment, and the
procedures involved in addressing allegations or reported incidents of sexual violence
and harassment within the organization. This policy also contains information about
support and services that are available locally to those who are affected by sexual
violence and harassment.
A copy of this policy shall be included in the enrollment package provided to students at
the commencement of their vocational training program.

DEFINITION
Sexual violence means committing, threatening or attempting any sexual act or an act
targeting a person’s sexuality, gender identity or gender expression, whether the act is
physical or psychological in nature, that is committed, threatened or attempted against a
person without that person’s consent. Sexual violence incudes sexual assault, sexual
harassment, stalking, indecent exposure, voyeurism and sexual exploitation.

REPORTING
For students, staff and customers who have been affected by sexual violence or
harassment and wish to file a complaint, report an incident, or who need information
about support services, please contact: David Hertner – Operations Manager
email – [email protected] cell – 519-871-2118

Students who disclose their experience of sexual violence through the reporting of an
incident of, making a complaint about or accessing supports and services for sexual
violence, will not be asked irrelevant questions during the investigation process by the
staff or investigators, including irrelevant questions relating to the reporting person’s
sexual expression or past sexual history.
Flight School students that if, in good faith, report an incident of, or make a complaint
about, sexual violence, will not be subject to discipline or sanctions for violations Maple
Wings Flight Centre’s policies relating to drug or alcohol use at the time the alleged
sexual violence occurred.
Maple Wings Flight Centre acknowledges the right of any person who has experienced
behavior prohibited by this policy to not report the incident or make a complaint
regarding the behavior, to not request an investigation and to not participate in any
investigation that may take place.
Maple Wings Flight Centre will make all reasonable efforts to ensure that any personal
information of the persons involved and where possible, details of the incident itself be
kept strictly confidential. In some circumstances, Maple Wings Flight Centre may be
obligated by law or internal policies to provide personal information to parties involved to
authorities in instances where there is risk of harm to any of the parties involved or
parties external to the incident.

INVESTIGATION OF SEXUAL VIOLENCE REPORTS
All reports of sexual violence will be considered serious and will be handled in
accordance with this policy. When Maple Wings Flight Centre receives a report
or complaint of Sexual Violence, we will respond promptly in executing the
following steps.
Gather information to determine if an investigation is merited and if the
reporting/complaining party wishes to participate in an investigation of the
incident.
If an investigation is merited, determine who is best suited to conduct the
investigation, with consideration to the parties involved, any conflicts of interest
and the expedition of the investigation.
Determine if the Police or other authorities need to be contacted with regard the
reported Sexual Violence. Where Police or Authorities become involved, Maple Wings
Flight Centre will still complete the internal investigation warranted by this Policy and
provide its own determinations regarding the reported incident.

Where safety of students, staff and/or others may be a concern while the
investigation is being conducted, implement interim measures to ensure the
safety of everyone while the investigation is conducted.
Where it is appropriate for an investigation to proceed, all parties involved will
be advised that an investigation will be conducted. All individuals involved will
be advised at that time that they are permitted to have another person with them
throughout the investigation process.
Interviews will be completed with all parties involved as well as any witnesses or
individual(s) that may have knowledge of the alleged incident. The person
submitting the complaint / report shall be the first person interviewed to ensure
that all required details have been obtained and any details missing from the
written report (which should include the individuals involved, time and location
of the incident, names of any individuals that may have witnessed the incident
and a complete description of the occurrence.
Throughout the investigation process, all parties directly involved will be
provided with reasonable updates on the status of the investigation.
Once the investigator believes they have gathered all pertinent information that
is reasonably available, the investigator will provide a report that summarizes
the information gathered, determine if sexual violence occurred place, determine
what disciplinary action, if any, should be taken per this policy.

ACCOMMODATION OF AFFECTED PERSONS
Whenever a report or complaint of sexual violence has been received, Maple Wings
Flight Centre will make appropriate accommodations for students or staff that have
been affected by sexual violence. Students and staff seeking accommodation should
contact the Operations Manager.
Maple Wings Flight Center will assist affected individuals that have experienced sexual
violence in obtaining counselling and medical care. Maple Wings Flight Centre will
provide them with information about supports and services available in the community,
which can also be found below in the Resources section of this policy. Individuals are
not required to file a formal complaint to access support and services.

DISCIPLINARY ACTION
If it is determined by Maple Wings Flight Centre that a person(s) identified in a
complaint or report did engage in sexual violence, immediate disciplinary action will be
taken. This may include:
● disciplinary action up to and including termination of employment of instructors or
staff; or
● expulsion of a student; and /or
● the placement of certain restrictions on the individual’s ability to access certain
premises or facilities; and/or
● any other actions that may be appropriate for the circumstances.
Should either party not agree with the decision resulting from the investigation, the
individual may appeal the decision to the Operations Manager, in writing, of the intent to
appeal within ten (10) days of receiving notice of the decision.
● it is a violation of this Sexual Violence Policy for anyone to knowingly make a
false complaint of sexual violence or to provide false information about a
complaint
● individuals who violate this Sexual Violence Policy are subject to
disciplinary/corrective action up to and including termination of employment of
instructors or staff or expulsion of a student
● it is a violation of this Sexual Violence Policy to retaliate or threaten to retaliate
against a person who has brought forward a complaint of sexual violence,
provided information related to a complaint, or otherwise been involved in the
complaint investigation process.

COLLECTION OF STUDENT DATA
Maple Wings Flight Centre shall collect and be prepared to provide upon request,
by the Superintendent of Private Career Colleges such data and information as
required according to Subsections 32.3(8), (9) and (10) of Schedule 5 of the
Ontario Career Colleges Act, 2005 as amended.

(Last updated January 2025)